Conference Information

Guidelines for Entries for the Electronic & Pop Up Member Show

• Submitting teachers must be current members of IAEA and membership must remain current through the following year.
• Work may be in any media as long as it is original and not copied from any published source.
• Work is submitted in jpeg format using this form.
• Artwork images should have a file name with your last name, first name, and a number. Example: JonesSue1.jpeg
• Up to 3 images of artwork can be submitted to the Electronic Art Show.
• One of the submitted artworks may also be considered for inclusion in the concurrent Pop Up Exhibition, to be held at the conference. Do not submit this image separately, but instead indicate if you would like to participate in the Pop Up Exhibition in the form below. The physical artwork will be on display for the duration of the conference. If you need to leave early, you may take your work. IAEA is not responsible for delivery or artwork that is not picked up by the artist.
• There is a $10 entry fee, payable to IAEA.
• Prizes will be awarded for 1st, 2nd, 3rd, and Honorable Mentions for the Electronic Art Show.
• All submissions are due (date TBD)

* If you have any questions regarding the show, feel free to email Stacey Gross at:

exhibitions@ilaea.org

Deadlines & information available at: https://ilaea.org/member-show/

Contact the following people with questions about the Conference:

Conference Co-Coordinators

Melissa Righter & Eryn Blaser  conference@ilaea.org

Conference Proposals

Eryn Blaser, proposals@ilaea.org

Early Bird Registration

Melissa Righter registrar@ilaea.org

IAEA Awards

Christopher Grodowski, vicepresident@ilaea.org

Student Chapters/ Student Volunteers

Ailysh Cooper, studentadvisor@ilaea.org

Helpful Hints for a Faster Check-in
■ Register with YOUR name and member information. If your school is completing your registration, make sure they have your correct member information.

■ Renew your membership before attending the conference (if it will expire)

■ Print your electronic receipts and bring them in the event of an error

■ Check-in Thursday if possible – the lines are shorter!

• What if I need to cancel my conference registration?
  • If you must cancel your Early Bird conference registration, you must submit your request in writing (i.e. email) to Conference Registrar Melissa Righter by (Date TBD).  A $50.00 cancellation fee will be applied to your refund. After (Date TBD), no refunds are accepted, but you can authorize in writing to have a colleague attend in your place. Email cancellation requests to: registrar@ilaea.org. Workshop fees are final and not refunded unless IAEA cancels a workshop. Allow 4 – 6 weeks after the conference to receive an authorized refund.
• What does my conference registration include?
  • Your paid registration includes your admission to all sessions and meal functions. Some sessions are pre-ticketed and may require an additional fee.
• What should I bring to the conference to pick up my materials?
  • Bring a copy of your online registration receipt  with you. Printed registration receipts will NOT be provided at the conference. Your confirmation email will serve as your receipt and proof of registration. Make sure your email address is current and accurate.
• What does my conference registration include?
  • Your paid registration includes your admission to all sessions and meal functions. Some sessions are pre-ticketed and may require an additional fee.
• Can I bring a guest to lunch?
  • For an additional fee. Additional guest tickets may be ordered on the Early Bird registration form. Include all names of paid guests so guest badges can be made. Lunch events are for our adult attendees.
• Are accommodations available for those with dietary restrictions?
  • A section has been added onto the Early Bird registration form to indicate those needs.  If you do not register by October 1st online OR do not indicate your dietary needs, we may not be able to accommodate dietary requests made on-site due to hotel catering limitations.
• My school district will be registering me online, what information do they need to do so?
  • If your district or school is registering and/or paying for your registration, make sure YOUR name is included in the registration information so you will be included in the records.
  • Please make sure that the person that will be registering you has all your pertinent information such as email address, desired workshops, dietary restrictions, etc.
• Do you accept Checks as a form of payment?
  • Please select the ‘CHECK’ option when finalizing your online registration. Please be aware that your online registration and workshop reservation will NOT be confirmed until your check has been received. If check is not received within 7 days of registration submission, participant’s registration and selected workshops will be cancelled. Checks can be made payable to IAEA and sent to:Melissa Righter, IAEA Conference Registrar,
  • 1321 Morningstar Ct., Naperville, IL 60564
• Do you accept Purchase Orders (PO) as a form of payment?
  • Purchase Orders are not accepted by IAEA
• Can I still sign up for workshops when I arrive at the conference?
  • Yes, remaining workshop tickets will be available for selection on-site at the conference. However each workshop has limited spots available and they tend to fill up during Early Bird registration. It is highly encouraged to select workshops during early bird registration. Workshops/ special events are NOT REFUNDABLE. If you find you cannot attend a ticketed event, you may authorize in writing for a colleague to attend in your place.
• What if I need to cancel my conference registration?

If you must cancel your Early Bird conference registration, you must submit your request in writing (i.e. email) to Conference Registrar Melissa Righter by Date TBD.  A $50 cancellation fee will be applied to your refund. After October 1st, no refunds are accepted, but you can authorize in writing to have a colleague attend in your place. Email cancellation requests to: registrar@ilaea.org. Workshop fees are final and not refunded unless IAEA cancels a workshop. Allow 4 – 6 weeks after the conference to receive an authorized refund.