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Conference Information

2017 IAEA Conference: Retreat for the Arts @ the Q
November 30th – December 2nd , 2017

Q Center
1405 North Fifth Avenue,
St. Charles, IL 60174 

Conference Registration Information

Early Bird online registration will open August 1st, 2017 and will close
October 28th, 2017


Early Bird Member Rate

Early Bird Non-member Rate










Friend of IAEA


Onsite registration will be available during the conference starting on November 30th, 2017


Onsite Member rate

Onsite Non-member rate










Friend of IAEA


If you have questions about the conference, contact Melissa Righter at: registrar@ilaea.org

Please note that Melissa is a full time educator and will respond to your inquiries as soon as possible.

Conference Presentation Proposals

2017 Call for Conference proposals will be available starting March 1st, 2017 and the deadline for submissions will be May 15th, 2017

There is a limit of two submissions per person.
Check back soon for the online proposal submission form.

Call for Conference Volunteers

Call for IAEA Conference Volunteers!

Are you interested in being apart of the Conference planning committee?

Please email the Conference team at conference@ilaea.org for more information and planning meeting dates.

Conference FAQ

Please disregard prices and dates until all updates are made on this page

  • What does my conference registration include?
    • Your paid registration includes your admission to all sessions and meal functions. Some sessions are pre-ticketed and may require an additional fee.
  •  What should I bring to the conference to pick up my materials?
    • Bring a copy of your online registration receipt  with you. Printed registration receipts will NOT be provided at the conference. Your confirmation email will serve as your receipt and proof of registration. Make sure your email address is current and accurate.
  • What does my conference registration include?
    • Your paid registration includes your admission to all sessions and meal functions. Some sessions are pre-ticketed and may require an additional fee.
  •  Can I bring a guest to lunch? 
    • For an additional fee. Additional guest tickets may be ordered on the Early Bird registration form. Include all names of paid guests so guest badges can be made. Lunch events are for our adult attendees.
  • Are accommodations available for those with dietary restrictions? 
    • A section has been added onto the Early Bird registration form to indicate those needs.  If you do not register by October 1st online OR do not indicate your dietary needs, we may not be able to accommodate dietary requests made on-site due to hotel catering limitations.
  • My school district will be registering me online, what information do they need to do so?
    • If your district or school is registering and/or paying for your registration, make sure YOUR name is included in the registration information so you will be included in the records.
    • Please make sure that the person that will be registering you has all your pertinent information such as email address, desired workshops, dietary restrictions, etc.
  • Do you accept Checks as a form of payment?
    • Please select the ‘CHECK’ option when finalizing your online registration. Please be aware that your online registration and workshop reservation will NOT be confirmed until your check has been received. If check is not received within 7 days of registration submission, participant’s registration and selected workshops will be cancelled. Checks can be made payable to IAEA and sent to:Melissa Righter, IAEA Conference Registrar,
      1321 Morningstar Ct., Naperville, IL 60564
  • Do you accept Purchase Orders (PO) as a form of payment?
    • Purchase Orders are not accepted by IAEA
  • Can I still sign up for workshops when I arrive at the conference?
    • Yes, remaining workshop tickets will be available for selection on-site at the conference. However each workshop has limited spots available and they tend to fill up during Early Bird registration. It is highly encouraged to select workshops during early bird registration. Workshops/ special events are NOT REFUNDABLE. If you find you cannot attend a ticketed event, you may authorize in writing for a colleague to attend in your place.
  • What if I need to cancel my conference registration?
    • If you must cancel your Early Bird conference registration, you must submit your request in writing (i.e. email) to Conference Registrar Melissa Righter by November 1st, 2017.  A $35.00 cancellation fee will be applied to your refund. After October 1st, no refunds are accepted, but you can authorize in writing to have a colleague attend in your place. Email cancellation requests to: registrar@ilaea.org. Workshop fees are final and not refunded unless IAEA cancels a workshop. Allow 4 – 6 weeks after the conference to receive an authorized refund.

Conference Questions

Have Questions about the 2017 Conference?

Contact the following people with questions about the Conference:

Conference Co-Coordinators
Melissa Righter, Eryn Blaser & Jennifer Baker conference@ilaea.org

Conference Proposals
Jen Baker, iaeaproposal@gmail.com

Early Bird Registration
Melissa Righter registrar@ilaea.org
IAEA Awards  
Karen Popovich, vicepresident@ilaea.org
Student Chapters/ Student Volunteers 

Hotel Information

Information regarding 2017 proposals and the opening of the guest room block are to come soon….


Vendors Guidelines

Information and Guidelines for Commercial Exhibitors

Exhibition space information for Exhibitors and Merchants is coming soon.